Document Management System Benefits
The Architectural Engineering & Construction [AEC] Industry is adopting Information Technology based tools to control project risks and to improve on-time & on-schedule delivery of projects. Keeping this in mind, Collabwrite Document Management System is designed to streamline the complete document management & project collaboration during a complete project life cycle. The following are the business benefits of using Collabwrite Web based Document Management System.
On-Time Delivery
Collabwrite reduces the overall turnaround time of projects by
- Providing instant access to project information & documents via the internet
- Expediting document handling processes as document approval etc using automated reminders & workflows
- Improving productivity of project teams by completely automating administrative tasks as Business Reporting & workflows as Document Reviews, Document Transmittals etc
- Expedite resolutions of issues & response to RFI’s etc by automated reminders using emails & SMS
On Budget Delivery
- Eliminates the risk of site-reworks caused by using old revision of documents
- Drastically reduces document transmittal, control & associated administrative expenses
- Reduces manpower costs associated with travel by using online shared real-time reviews
- Improves team productivity by eliminating the time taken to search documents etc.
Manage Risk
- Eliminates the risk of missing documents, correspondences etc
- Eliminates the risk of site reworks caused by following incorrect information/documents revisions
- Provides assured compliance with project rules via automated workflows
- Access to objective repository of information including documents and correspondence to promptly reply to any claim/notice
- Enables Reminders & Preventive alerts incase of non-compliance to project schedules, deliverables etc
- Enforces standardization of templates / formats across all documents and correspondence in the project
- Automatic document control & transmittal process to prevent mistakes caused by referencing old revisions
- Improved visibility to delayed project schedules, tasks, action items to avoid delays
Impact
Using Collabwrite, clients have achieved:
- Return on Investment (ROI) of more than 8x during the first year of operations
- Direct Cost savings between 2.5% to 5% of project costs depending on the size of the project
- An increase in the overall productivity of engineering departments by more than 22%